Requesting a Reasonable Accommodation

Accommodating work hours

The employer decides not to proceed with the employment because of concerns about how the woman would deal with the physical demands of the job, given her pregnancy symptoms. Make sure the employee understands that once he or she receives treatment, the health care provider can help by suggesting changes at work to enable the employee to better manage his or her workload. For example, you may want to tell your employer what you are having trouble doing, that the problem is related to a disability, and what your accommodation ideas are. Although this is a request for a change at work, his statement is insufficient to put the employer on notice that he is requesting reasonable accommodation.

For example, simply declaring that the cost is too high or that there is an unreasonable risk to health and safety does not constitute undue hardship. Retain an employee who is unable to meet his or her employment responsibilities despite accommodations. Finally, your employer can deny your accommodation if providing it would cause the employer an undue hardship.

Or, if your employer decided that the accommodation you requested would pose an undue hardship, you may want to suggest other options. It is not up to the person requesting accommodation to prove that the accommodation can be accomplished without undue hardship. An employer must assess on a case-by-case basis whether a particular reasonable accommodation would cause undue hardship. The insurance provider may be named as a respondent in a human rights claim along with the employer. An employer requires counter staff to wear a uniform that includes a hat.

This would allow all employees, including people with disabilities or caregiving needs, to be included in the workplace. This means that the employer must present evidence showing that the financial cost of the accommodation even with outside sources of funding or health and safety risks would create undue hardship.

An employee tells you that he or she would like a new office chair because the present one is uncomfortable. The seriousness of the risk should be judged after the employer takes suitable precautions to reduce it. The employer has to prove that this defence applies, otherwise a finding of discrimination may be made.

Accommodation is a fundamental and integral part of the right to equal treatment. Any remaining needs should then be accommodated.

The manager may instead suggest modifying the returning employee's duties. The insurance provider has an interest in returning an employee to work and keeping costs low.

An employee tells his

To prove undue hardship, you must provide substantial evidence and document it. Unions have to meet the same requirements of demonstrating undue hardship. There may also be a need for changes to workstations, additional training or other steps to help older workers meet essential job duties. However, employers have the right to request additional medical information when an employee requests an accommodation and if you do not provide it, the employer can deny your accommodation request. Employers who find themselves in this situation are welcome to call the Commission for advice.

Where the employee is replaced permanently and is denied an opportunity to return to work, the employer will be seen as not having met the duty to accommodate. Human rights tribunals found discrimination existed in both of these examples. An employee tells his supervisor that he would like a new chair because his present one is uncomfortable. This will often require that the employee only be replaced on a temporary basis and the position be held until the employee returns. The most appropriate accommodation will be the one that most promotes inclusion and full participation, and effectively addresses any systemic issues.

Where the employee is replaced permanently

In some cases, the need for accommodation is obvious and there is no need for special documentation. You will need to know when it is appropriate to ask for supporting information or documentation. There is no set formula for accommodation. There is no set formula for deciding what constitutes undue hardship. Sometimes it is useful to have a paper trail in case there is a dispute about whether or when you requested accommodation.

Requesting a Reasonable Accommodation

Human rights tribunals

Medical Exams and Inquiries. The employer would be expected to take an active role in working with the insurer and employee to make sure that any return to work is appropriate based on the medical information. In general, an accommodation is any change in the work environment or in the way things are customarily done that enables an individual with a disability to enjoy equal employment opportunities. In some cases, retirees may be rehired as consultants or on short-term contracts.